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Automated Job Costing and Billing
A Back-Office Dream, a Relief to the Warehouse and Field
Eliminate project-cost guesswork with comprehensive tool, equipment and material billing functions. ToolWatch Enterprise enables you to automatically charge customers, departments or projects for resources used, lost or damaged. This helps eliminate tedious paperwork for field and warehouse employees. And it yields the business intelligence managers need to accurately measure project performance.
By cutting out tedious administrative tasks for field employees, your warehouse, yard, tool crib and delivery personnel have more time to do what they do best. And your accounting staff has the data they need to bill the right customer, department or project without having to do manual price lookups or run manual cost extensions.
Key Features:
Flexible Job-Cost and Billing Options
Set the number of billing days in a week or month, minimum/maximum billing amounts, customized holidays and return credits. You can even mix billing methods for different types of tools or projects.
Automated Usage Billing
Bill for tools and equipment based on the length of time they've been checked out to a project. And as equipment remains on projects for extended periods, automatically migrate billing rates from daily to weekly to monthly rates.
Fixed-Rate Billing
Generate a flat-rate charge for a tool when it is assigned. Upon its return, ToolWatch can automatically calculate a return credit based on a percentage of the tool's replacement value.
Bill for Tool Losses or Damages
When an item is lost, simply transfer it to ToolWatch's unique "Lost & Found" to generate a charge that covers the replacement cost. The system can also charge additional mark-ups to cover purchasing and handling fees. And ToolWatch is even smart enough to consider the original amount charged to the project for this tool. This way, the penalty doesn't exceed the value of the tool. Should the tool be found, ToolWatch can automatically reverse the penalty charges.
Cost Centers
ToolWatch automatically posts all billing charges to cost centers that you define. You can even assign independent billing rules and mark-ups, to each cost center. Cost centers display all billing charges for the current period, billed-to-date and project totals.
Real-Time Status Availability
Instantly view current billing charges without having to wait for month-end posting.
Reports
Choose various levels of reporting - from the most detailed transaction level to a comprehensive summary - and print reports any time during the billing cycle.
Interface with Your Accounting System
Save time and reduce the chance of errors by having ToolWatch integrated with your accounting system at the job-cost or general-ledger level. The integration is easily accomplished using "Web services" or exported data files.
Key Benefits:
- Increase project profitability
- Create incentives based on project financial performance
- Improve ROI by tracking actual earned amounts
- Encourage tool and equipment returns
- Reduce employee hoarding
- Generate accurate and detailed billing information
- Reduce accounting time and paperwork
- Export billing information to most accounting systems
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